MEMO

TO:	DMS Contacts	
		
FROM:	Shirli Kirschner	
DATE:	8 July 2003	
SUBJECT:	Dispute Resolution Project Plan. (Report 5)	

Summary of Items Requiring Action
•	Email mailing address for CD-ROM by 15 July
•	Expression of interest for training by 14 July
•	Preliminary feedback on confidentiality consultation by 14 July

1 	 What’s New
The recent chats with DMS contacts has been really valuable for me – thanks to all those who attended.  I also really appreciated feedback on the questionnaires (copy attached).  The action items below are based on that feedback.
2	 Project Plan and Documents
Attached is the project plan updated to show what has been completed.  I also attach:
Mediation (this email)
•	D6 - The final mediation and confidentiality agreement
Stage 2 (email 2)
•	D5 - Sir Laurence Street’s mediation guide
•	D9B - The final DRP agreement
•	D9A - The User Notes for Stage 2
Training (email 3)
•	Registration
•	Agenda 
•	Course details
3	Communication
As you are aware the licence for the e-room has expired.  The consensus from DMS contacts has been that a password controlled web access is useful.  The password means direct contact details are protected and organisations need to go through their contacts for disputes, maintaining a subculture of control!
I am getting quotes and exploring funding options with NECA.  In the interim I will be sending each of you a CD-ROM with all the documents on it.  Please send us your mailing address by 15 July 2003.
4	Training 
Following discussions with DMS contacts I am pleased to attach an expressions of interest form for training in Melbourne on 14 August 2003.
The ‘Day in the life of DMS’ (morning) is a repeat of the course run in Sydney and Brisbane October 2002.  
The proposed streams 1-3 in the afternoon are new and will be run subject to numbers:
(a)	About mediation
(b)	Expert processes what to think about
(c)	Skills for DMS contacts ‘The six stepping stones’
Please send in your registration by 14 July so that we can plan catering and venue requirements.

5	Confidentiality Consultation
A reminder to call or send me any thoughts you have about the consultation pursuant to Clause 8.2.10(c) of the Code by 14 July.
8.2.10 (c) NECA must, in accordance with the Code consultation procedures, develop and issue guidelines relating to the confidentiality of information obtained, used or disclosed for the purposes of resolving a dispute to which clause 8.2 applies.

6	DMS meeting Adelaide
I am expecting to hear from Electranet who their new DMS contacts are following the restructure.  I will arrange for a DMS meeting in SA once they are on board.

7	DMS – publication 
I am stating to collect DMS’s for publication.  Please let me know if you would like yours included; a great way of getting feedback!
Cheers
Shirli Kirschner
NECA Dispute Resolution Adviser

Update on Project Plan May 2003
1	Finalise Notices and User Notes
Task	Steps	Status	
1.1 DRP agreement	Integrate comments from the DRP and PF and send to DMS contacts	Done	
1.2 Stage 2 User notes	As above. Also add a section on the NECA adviser process	Done	

2	Finalise DMS Guidelines
Task	Steps	Status	
2.1	Publish DMSs	Review DMSs provided and ask for permission to put on eroom	Done	
2.2	Checklist for use of decisional processes in a DMS	Discuss needs with DMS contact	TBA	

Update on Project Plan May 2003 (cont’d)
3	Consensual Processes
Task	Steps	Status	
3.1	Mediation guide 	Reviewed a number of guides, seek permission from Sir Laurence Street to use 	Done	
3.2 	Mediation Nutshell for corporate counsel and legal advisers	Draft to be sent for comments and feedback	DMS contacts happy with 3.1	
3.3	Mediation agreement 	Draft to be sent to PF to settle and then to DMS contacts	Done	
3.4	Mediation confidentiality agreement	Draft to be sent to PF to settle and then to be part of the Code consultation on confidentiality	Done	
3.5	Set up a pool of mediators	Terms to be discussed with DMS contacts in June meeting.	Commenced	

Update on Project Plan May 2003 (cont’d)
4	Communication and dissemination of information.
Task	Steps	Status	
4.1 	Review eroom	Feedback from DMS
Cost review	Done	
4.2 	CD roms or book	Investigate preferred choices	Done	
4.3 	Other feedback mechanisms	Discuss the best means for communications, video, meetings, NEMMIF other, frequency.	Done	
4.4 	Revised Project plan	Update the boxes after discussion at the June meetings	Done	

5	Code Consultation on Confidentiality
Task	Steps	Status	
5.1	Terms of Reference and timetable	Consult with DMS contacts and NEMMCO and agree on what issues are to be included in the issues paper and a timeline that works for the DMS contacts	Commenced	

6	Training Needs
To be met as identified by DMS contacts - Done